Operations focused on optimization.
More time to plan the work, improve equipment utilization and make decisions that protect margin. Order entry and paperwork take less attention away from running the operation.
ORDER-TO-CASH AUTOMATION / ROI CALCULATOR
Less labor from order to invoice.
More margin on every load.
Start seeing value in month one. See what you gain each month once order-to-cash automation is fully rolled out - and what you pay Navion to get there.
Built from cautious assumptions at an already well-run carrier. Give us even less credit and see what happens.
Conservative
Counting 100% of modeled benefits. Full Navion fee.
01
Start with your operation.
Choose a starting volume or enter your own numbers.
Completed orders per day
273,750 orders / year
A starting conversation, built on visible assumptions. These are planning inputs, with industry references identified where used - not measured customer results.
YOUR MONTHLY IMPACT AFTER 90 DAYS
ILLUSTRATIVE ESTIMATE$103,451net / month
Estimated monthly net benefit once fully rolled out, after Navion’s monthly cost. Reflects your detailed assumptions and selected scenario.
$0 implementation24-hour setup$48,447 modeled benefit in month one
$149,076Monthly benefit
$45,625Monthly Navion spend
3.3×Benefit per $1 spent
AT 750 COMPLETED ORDERS / DAY
10.4 FTE labor reduction by day 90 · $2 / order
Upfront implementation$0
Setup time24 hours
Modeled benefit in month one$48,447
Navion bill in month one$0
Benefits ramp through day 90. First billing: month 2 in this scenario.
THE DETAILS ARE YOURS TO CHANGE
Your operation. Your assumptions.
Know a number we don’t? Change it. Every input below flows directly into the result.
01Business volume
Model only the orders Navion will cover.
02Labor model
Order-to-cash automation covering order entry, operations review and billing. Staffing is calculated from workflow effort and order volume. The original staffing example calibrates the model; current workflow assumptions determine each team’s outcome.
The model is calibrated to a carrier planning example: 9 → 5 order-entry FTEs, 11 → 6 operations FTEs and 7 → 4 billing FTEs at 273,750 annual orders and 1,880 productive hours per FTE. The current 3-minute order-entry default yields 7.4 → 5 FTEs; changing volume, effort, kickbacks or available hours changes staffing. This is a planning estimate, not an industry benchmark or measured result.
How workflow effort becomes staffing
Work per order starts with the share needing attention × minutes per review. Operations and billing also include their share of kickback rate × correction minutes. Each workflow is calibrated to the starting before-and-after staffing example, with other duties retained in both outcomes. Workload scales with order volume and is divided by productive hours to estimate FTEs. FTE reductions × loaded annual cost × the share realized as savings produce labor savings. Kickback work is included once, within operations and billing.
03Order entry staffing
Volume, the share of orders touched and minutes per order determine staffing. At 750 orders/day, the current 3 → 1.5 minute assumptions produce 7.4 → 5 FTEs at $90,000 each. Kickbacks do not affect order entry.
Calculated staffing at your volume7.4 → 5.0 FTEs
04Operations staffing
Review effort plus operations’ share of kickback work determine staffing. The defaults produce 11 → 6 FTEs at $90,000 each. Smaller workflow improvements yield smaller staffing reductions.
Calculated staffing at your volume11.0 → 6.0 FTEs
05Billing staffing
Review effort plus billing’s share of kickback work determine staffing. The defaults produce 7 → 4 FTEs at $70,000 each. Change the workflow assumptions to change the outcome.
Calculated staffing at your volume7.0 → 4.0 FTEs
06Revenue recovery
Additional collected revenue = current accessorial revenue × missed share × recovered share. The defaults produce a 9.75% uplift. Revenue is estimated from order volume, the share with accessorials and the average charge.
ATRI found that 94.5% of fleets charge detention, but fewer than half of detention invoices are paid. This is context for the recovery opportunity. The calculator uses your missed-revenue and recovery assumptions to estimate additional collections directly; no separate paid-percentage adjustment is applied. ATRI, September 2024 ↗
07Billing kickbacks
Rates and correction time directly affect operations and billing staffing. Reducing kickbacks less means retaining more work and realizing less labor savings. This work is counted within those teams, once.
08Cash conversion
Optional financing savings from collecting cash sooner. Earlier invoicing is assumed to advance payment by the same number of days.
The 7.5% default rounds NYU Stern’s January 2026 US trucking cost-of-capital estimate of 7.52%. That benchmark combines debt and equity costs. For borrowing savings, use your actual credit-line rate. NYU Stern source ↗
09Software savings
Spend eliminated when overlapping tools are retired. This does not assume replacing your TMS.
10Navion investment
$2 per completed order, $0 implementation, monthly billing. First billing month and any minimum are editable planning terms.
11Timing & financial model
Benefits start after implementation and ramp gradually. Monthly impact above is the fully adopted run rate at today's volume.
HOW THE WORKDAY CHANGES
What your team sees in 90 days.
A team with room to improve the operation. Dispatch can focus on better loads and truck utilization. Billing and dispatch can work through issues together, with shared facts and clearer handoffs. That’s the day-to-day change full rollout is designed to deliver.
Billing and dispatch on the same side.
Shared order evidence and clear ownership help take the heat out of billing kickbacks. Teams can resolve the issue together, with less blame and fewer repeated requests.
- Fewer interruptions
- Less chasing documents and reconstructing orders gives the remaining team longer stretches of focused work.
- Better customer conversations
- Fewer corrected invoices and clearer order records can reduce billing disputes and build confidence in your invoices. Teams can explain charges with the facts in front of them.
- Less daily stress
- Fewer recurring fire drills and last-minute billing scrambles can make the workday more manageable.
- Less dependence on one person
- Order context captured in the workflow makes vacation coverage, onboarding and handoffs less dependent on someone’s inbox or memory.
- Problems caught while they’re easier to fix
- Earlier visibility into missing evidence gives teams a chance to resolve issues while the details are still fresh.
- More room for managers to lead
- Fewer routine escalations can give leaders more time for coaching, customer service and improving the operation.
Potential gains in how the operation runs. These benefits have no additional dollar value assigned in the ROI total.
See how workflow improvements change staffing
Calculated staffing for order entry, operations review and billing. Change review time, the share of orders needing attention or kickbacks in Fine-tune to change the staffing outcome and monthly savings. Savings build during rollout to the full value shown here.
Swipe the table to see staffing reductions and monthly savings.
| Workflow | Today | After 90 days | Reduction | Monthly savings after rollout |
|---|---|---|---|---|
| Order entry | 7.4 | 5.0 | 2.4 | $18,000 |
| Operations review | 11.0 | 6.0 | 5.0 | $37,500 |
| Billing | 7.0 | 4.0 | 3.0 | $17,500 |
| Total FTEs | 25.4 | 15.0 | 10.4 | $73,000 |
The model is calibrated to a carrier planning example: 9 → 5 order-entry FTEs, 11 → 6 operations FTEs and 7 → 4 billing FTEs at 273,750 annual orders and 1,880 productive hours per FTE. The current 3-minute order-entry default yields 7.4 → 5 FTEs; changing volume, effort, kickbacks or available hours changes staffing. This is a planning estimate, not an industry benchmark or measured result. 21,900 fewer billing kickbacks per year help produce the operations and billing reductions above.
02 / FOLLOW THE VALUE
What changes each month.
Your monthly benefit and Navion spend once fully rolled out, at today’s order volume.
Financial benefits shown count 100% of the modeled benefit, with the full Navion fee. Workload, staffing and gross recovery figures show the underlying model.
FTE reduction measures labor required at full adoption. Savings depend on reducing payroll, overtime, contractors or planned hiring. Lower the realization percentage for time that is redeployed without reducing expense.
How revenue recovery and cash timing are calculated
Annual accessorial collections: $8,212,500 today ($30.00 per completed order) → $9,013,219 after rollout. That’s $800,719 more per year (9.75% growth). ATRI found that 94.5% of fleets charge detention, but fewer than half of detention invoices are paid. This is context for the recovery opportunity. The calculator uses your missed-revenue and recovery assumptions to estimate additional collections directly; no separate paid-percentage adjustment is applied. ATRI source ↗
Working capital released$1,095,890
Working capital released is cash brought forward, not recurring income. Only the annual financing value enters the economic benefit. Payment terms and collection behavior are assumed unchanged.
Labor savingsOrder entry + operations review + billing · 100% realized
$73,000Revenue recovered$66,727 collected / month × 100% contribution
$66,727Software spend eliminated$2,500 / month; starts month 2
$2,500Cash-conversion benefitMonthly financing value of 2 days gained
$6,849Total monthly benefit$149,076
Monthly Navion spend− $45,625
Net monthly benefit$103,451
At $2.00 / order, with a $0 monthly minimum. One-time implementation: $0. Full assumptions are available in Fine-tune.
Explore annual returns, growth and longer projections
THE OPERATION BEHIND THE NUMBERS
Less reconstructing. More resolving.
Navion structures customer order emails for approval and connects order data, documents and field evidence so operations and billing can act on the same facts. Your TMS remains the system of record.
Today’s frictionWith Navion
Rekey customer emails into the TMSReview structured orders prepared by Navion
Hunt through systems to explain an orderReview the order alongside its evidence
Repeat the same checks in operations and billingUse reconciliation checks to focus human review
Find missing paperwork when billing is waitingSurface missing evidence in the review workflow
Track billing kickbacks in spreadsheetsRoute issues with a reason and a clear next action
Miss charges buried in notes and handoffsSurface billable events for validation
Put your actual orders behind the numbers.
Bring a week of completed orders, your billing kickbacks and a few missed accessorials. We’ll work through the assumptions together.
A starting conversation, built on visible assumptions. These are planning inputs, with industry references identified where used - not measured customer results. Default commercial starting point: Founding Carrier Network: $2.00 / completed order, $0 implementation, 24-hour setup, monthly billing. First billing in month two is a planning assumption; confirm final terms with Navion. Current modeled terms are shown above and in Fine-tune. Model revision: backoffice-planning-2026-09-06.
Monthly net after rollout$103,451