KeepFill™ by Navion

KeepFill™ is AI-powered inventory automation purpose-built for bulk fuel carriers. It automates tank monitoring, consumption forecasting, and replenishment ordering — without replacing your TMS.

The Automation Gap

Fuel inventory management is still largely manual. Dispatchers manually retrieve tank readings from portals, emails, and customer calls. Tank data is consolidated into spreadsheets. Delivery timing relies on manual calculations. Orders are manually entered into the TMS. Consumption changes are often identified too late, and operational growth requires adding dispatch staff.

What KeepFill™ Automates

Four layers of upstream inventory automation:

Step 1: Automated Data Collection

Pulls tank readings from portals, sensors, spreadsheets, and email into one normalized operational view.

Step 2: AI Consumption Forecasting

Projects actual consumption and safe delivery windows. Conservative by design.

Step 3: Automated Order Creation

Generates replenishment orders automatically and inserts them directly into your TMS. No manual entry required.

Step 4: Live Order Optimization

Continuously updates delivery timing as consumption changes so every order remains dispatch-ready.

Business Outcomes

Organizations implementing Navion automation typically achieve:

• 95% reduction in run-out events
• 75% higher dispatcher productivity
• 75% reduction in monitoring workloads
• Improved delivery timing accuracy
• Growth without additional dispatch staff
• Fewer emergency deliveries

Built Inside a Live Operation

KeepFill™ was developed inside a real petroleum logistics operation and validated at production scale.

• 800+ Fleet Trucks
• 1,200+ Tanks Automated
• 600+ Sites Monitored
• 14 Operations Centers
• 99% Platform Uptime

Not a Platform. Not a Replacement.

KeepFill™ removes the manual burden from legacy fuel inventory management. It works with the systems you already run, integrating directly with your existing operational stack.

No system replacement is required. No dispatch retraining is needed. Navion runs quietly alongside your TMS, continuously monitoring tank data and keeping the next delivery dispatch-ready at all times.

Who This Is Built For

• Multi-terminal bulk fuel carriers
• 100+ managed customer sites
• 5+ managed customer sites
• Portal, email, or spreadsheet inventory workflows
• Growth constrained by dispatch bandwidth

Why Operations Leaders Choose Navion

• Works with your existing TMS
• No new dispatch interfaces
• Conservative forecasting
• Audit trail on all automated orders
• Human-in-the-loop oversight
• Proven operational scale

90-Day Deployment Plan

Most deployments reach full operational impact within approximately 90 days.

1. Engagement & Discovery — Assess operational goals, inventory data sources, and system dependencies. Establish secure integration with the customer TMS and confirm architecture for data ingestion.
2. Configuration & Integration — Configure system settings, users, and operational rules. Deploy the Navion TMS agent, connect tank monitoring sources, and map customer sites, tanks, and products.
3. Deployment & Scale — Validate forecasting accuracy and automated order creation through pilot testing. Activate production operations and scale automation across all sites with active monitoring and support.

Download the Full Data Sheet

View the complete KeepFill™ data sheet below for detailed technical specifications, integration architecture, and deployment timeline.